Newsletter

Print
March 2017  

Newsletter Edition

Central Iowa Chapter APA

March 2017 Newsletter

 

 

                  Volume 2017                                                                                                    P.O.Box 131

                  Issue 1                                                                                                               Des Moines, IA 50301

 

Our Mission Statement

 

The Central Iowa Chapter of the American Payroll Association is dedicated to providing information and education, support and networking opportunities to professionals involved in all aspects of payroll through our meetings, our newsletters, and our website.  The Chapter strives to be a respected, essential and effective partner in the business community and to provide support to the national American Payroll Association. 

 

Back to top

Our Mission

Share your ideas, experiences and knowledge with chapter members thru the newsletter.  Your knowledge is valuable - please email your articles to Newsletter Chair at newsletter@centraliowaapa.org anytime you learn something that would benefit your peers in payroll. 

 

Back to top

Government Liaison Corner

 

 'Good faith' penalty relief

 

This notice also extends the transition relief from the penalties under Internal Revenue Code (IRC) §§6721 and 6722 to employers that can show they have made good-faith efforts to comply with the ACA reporting requirements for 2016. This penalty relief applies to the requirements to file with the IRS and to furnish the ACA forms to employees. In determining good faith, the IRS will take into account whether an employer or other coverage provider made reasonable efforts to prepare for reporting the required information to the IRS and furnishing it to employees and covered individuals. The relief applies to missing and incorrect information required on the forms. No penalty relief is provided if the employer or insurer fails to furnish or file the required forms by the extended due date.

 

 

Beware of Phishing Scams

 

Identity Theft and Form 14039

Some employers are sending out Form 14039 with the letters to employees that their SSN has been compromised.  They as the employee prepare and send to IRS.  IRS will only flag a SSN if Identity theft has been identified by the filing of a fraudulent return.  Sending in mass Forms 14039 when ID theft used on a tax return has not been confirmed will just flood IRS with unnecessary paperwork and the wheels will keep spinning.  If that client whose SSN was compromised tax return rejects, THEN and ONLY THEN send in the Form 14039 with the paper return.

 

The say “YES” Scam.

These people tried to call me wanting me to say "yes” from "can you hear me"....I kept saying hello...hello and they kept asking me can you hear me...and it sounded like they kept trying to start a recording!!!!  Do not SAY Yes.  It is all part of a scam.

 

Dangerous W-2 Phishing Scam Evolving; Targeting Schools, Restaurants, Hospitals, Tribal Groups and Others

The Internal Revenue Service, state tax agencies and the tax industry issued an urgent alert to all employers that the Form W-2 email phishing scam has evolved beyond the corporate world and is spreading to other sectors, including school districts, tribal organizations and nonprofits.

In a related development, the W-2 scammers are coupling their efforts to steal employee W-2 information with an older scheme on wire transfers that is victimizing some organizations twice.

Here’s how the scam works: Cybercriminals use various spoofing techniques to disguise an email to make it appear as if it is from an organization executive. The email is sent to an employee in the payroll or human resources departments, requesting a list of all employees and their Forms W-2.  This scam is sometimes referred to as business email compromise (BEC) or business email spoofing (BES).

 

New Twist to W-2 Scam: Companies Also Being Asked to Wire Money

In the latest twist, the cybercriminal follows up with an “executive” email to the payroll or comptroller and asks that a wire transfer also be made to a certain account. Although not tax related, the wire transfer scam is being coupled with the W-2 scam email, and some companies have lost both employees’ W-2s and thousands of dollars due to wire transfers.

The IRS, states and tax industry urge all employers to share information with their payroll, finance and human resources employees about this W-2 and wire transfer scam. Employers should consider creating an internal policy, if one is lacking, on the distribution of employee W-2 information and conducting wire transfers.

 

Steps Employers Can Take If They See the W-2 Scam

Organizations receiving a W-2 scam email should forward it to phishing@irs.gov and place “W2 Scam” in the subject line. Organizations that receive the scams or fall victim to them should file a complaint with the Internet Crime Complaint Center (IC3,) operated by the Federal Bureau of Investigation.

Employees whose Forms W-2 have been stolen should review the recommended actions by the Federal Trade Commission at www.identitytheft.gov or the IRS at www.irs.gov/identitytheft. Employees should file a Form 14039, Identity Theft Affidavit, if the employee’s own tax return gets rejected because of a duplicate Social Security number or if instructed to do so by the IRS.

The W-2 scam is just one of several new variations that have appeared in the past year that focus on the large-scale thefts of sensitive tax information from tax preparers, businesses and payroll companies. Individual taxpayers also can be targets of phishing scams, but cybercriminals seem to have evolved their tactics to focus on mass data thefts.

 

Be Safe Online

In addition to avoiding email scams during the tax season, taxpayers and tax preparers should be leery of using search engines to find technical help with taxes or tax software. Selecting the wrong “tech support” link could lead to a loss of data or an infected computer. Also, software “tech support” will not call users randomly. This is a scam.

 

FTC Testifies Before Senate Judiciary Committee On its Efforts to Combat Fraud Affecting Older Americans

In testimony before Congress today, the Federal Trade Commission described the current trends relating to fraud affecting older Americans, and how the FTC uses law enforcement and other tools at its disposal to combat these frauds.

Testifying on behalf of the Commission before the Senate Special Committee on Aging, Lois Greisman, Associate Director of the FTC’s Division of Marketing Practices, said certain types of scams are more likely to affect older Americans, such as fraudulent prize promotion schemes. The Commission’s efforts to identify and stop illegal marketing affecting seniors has become increasingly vital as the population of older Americans is growing rapidly, the testimony states.

“To protect seniors, the Commission has implemented a multi-faceted approach that encompasses robust law enforcement, strategic policy initiatives, and vigorous consumer education and outreach,” the testimony states.

The Commission has identified several varieties of fraudulent and deceptive schemes that affect seniors, including: (1) sweepstakes, prize promotions and lotteries, (2) timeshare sales and re-sales, (3) health care products and services, (4) investments, business opportunities and work-from-home programs, (5) technical support services, and (6) charitable donations.

The Commission has filed 45 cases against 163 companies and 121 individuals responsible for billions of illegal robocalls, as well as numerous Do Not Call violations, many targeting older Americans, and it has brought 25 cases involving conduct that specifically targeted or disproportionately harmed older adults.

For example, the FTC has aggressively pursued the money transfer services commonly used in scams targeting older Americans. Just two weeks ago, Western Union agreed to historic settlements with the FTC and the Department of Justice. The FTC’s action alleged that despite knowing its service was used by scammers, including some who were using the so-called “grandparent” scam, Western Union failed to take reasonable steps to stop the frauds. As part of the FTC’s case, as well as a deferred prosecution agreement Western Union entered into with the Department of Justice, the company has agreed to pay $586 million to redress victims.

The FTC also has collaborated extensively with criminal and foreign law enforcement agencies to combat fraud, including scams affecting the elderly. Hundreds of fraudsters have faced criminal charges and prison time as a result of FTC prosecution referrals, the testimony states. The Commission, with the Department of Justice, also organizes and participates in a multilateral network of agencies that enforce laws prohibiting mass marketing fraud, which was pivotal in recent enforcement actions to dismantle a global network of mass mailing fraud schemes that allegedly defrauded millions of elderly and vulnerable consumers out of hundreds of millions of dollars. In addition, the Commission partners with multiple foreign agencies to combat cross-border fraud that affects the elderly.

Outside of enforcement, in order to address changes in the marketplace that relate to fraud against older Americans, including rapid developments in both demographics and technology, the FTC uses a variety of policy tools including holding workshops, coordinating with industry, and holding public contests seeking technological innovation.

For example, in 2014, the FTC created Pass It On, an innovative education effort aimed at active, older adults that covers topics such as imposter and health care scams, charity fraud, and identity theft, the testimony states. The Commission seeks to reach older adults where they gather and live: libraries, social and civic clubs, senior centers, adult living communities, and veterans’ facilities. It recently has released a number of new videos to encourage people to talk about the frauds they experience. Since 2014, the FTC has distributed 5.9 million pieces of Pass It On print material in English and Spanish. Committee members or their constituents can post them, link to them, or order printed copies from www.ftc.gov/bulkorder.

The Commission vote approving the testimony and its inclusion in the formal record was 3-0.

The Federal Trade Commission works to promote competition, and protect and educate consumers. You can learn more about consumer topics and file a consumer complaint online or by calling 1-877-FTC-HELP (382-4357). Like the FTC on Facebook, follow us on Twitter, read our blogs and subscribe to press releases for the latest FTC news and resources.

 

Back to top

CIAPA Chapter News

 Central Iowa Chapter Meeting Schedule

Month

           Day/Date

Location

Topic/Speaker

May

TBA

TBA

TBA

 June

June 22 

Animal Rescue League 

Cyber Security/Mike Kraft, Vemeer Corp  

 

 

Central Iowa Chapter of the American Payroll Association

Meeting Minutes

March 9, 2017   5:30 p.m.

 

The regular meeting of the Central Iowa Chapter of the American Payroll Association was held at Smokey D’s, Des Moines, Iowa on Thursday, March 9, 2017.

President, Tori Worley was absent, so Emily Van Key called the business meeting to order. 

Officers were introduced.

 

Secretary – Gayle Mitchell

Hospitality – Debby Haning

Education – Emily Van Key

Government Liaison, Carol Fisher

Membership - Barb Craig

Nominations, Cheri Klyn

 

NPW/Community Development - Gayla Nesbit

Treasurer, Susan Fergesen, absent.

Secretary, Gayle Mitchell – no report.

Government Liaison, Carol Fisher reported on phishing issues and daylight savings time.

Hospitality - Debby Haning reported our next meeting in April is not yet scheduled.

Education – Emily Van Key indicated the speaker in April has not yet been scheduled.

Membership, Barb Craig – active members = 117; national members = 47%; we need 51% of members to have a national membership in order to maintain our affiliation with the national APA. We have 5 new members in attendance who were introduced.

NPW/Community Development - Gayla Nesbit announced a spring community development activity will be posted.

Nominations, Cheri Klyn – reported positions up for election include President, Treasurer, Government Liaison, Membership, Newsletter and Education.

Newsletter, Angela Alsum – absent.

Vice President, Deanne O’Hollearn – absent.

No life changes or changes to the prior minutes. No new business.

Emily introduced the speaker – Michael Fitzgerald, Iowa State Treasurer and Karen Austin, Deputy Treasurer. Discussion included the purpose of the state treasurer’s office, 529 College Savings Plan and unclaimed property.

Meeting adjourned at 7:00 - submitted by Gayle Mitchell.

 

Central Iowa Chapter American Payroll Association

December 14, 2016 Meeting Minutes

The Central Iowa Chapter American Payroll Association met at the Holiday Inn on Merle Hay Road on December 14, 2016 for their regular meeting.

President Tori Worley called the business meeting to order and all board members who were present introduced themselves.

Treasurer – Susan Fergesen reported that the chapter’s balance is $12,000.90 as of 11/30/2016

Hospitality – Debby Haning reported that the next meeting will be held in February 2017, no date or place has been set yet.

Membership – Barb Craig stated that the chapter has 147 members. Emails were sent reminding members to renew their membership for 2017. The dues are $24 for the year and are due February 1, 2017. Currently 44% of the members are national members. If we don’t have 51% the chapter will lose their status with National APA. The annual dues for national membership are $219 and there are coupons available to decrease the cost.

Community Development/National Payroll Week – Gayla Nesbit thanked those who brought gifts for the Children’s Cancer Connection family. She is working on the spring project.

Nominations – Cheri Klyn had no report

Newsletter – Angela Alsum will send the December newsletter out by the end of the week. Please email news or information to her.

Vice President – Deanne O’Hollearn told the group that she is taking orders for the 2017 Payroll Source. The chapter is partnering with the Western Nebraska and Iowa/Illinois chapters so we can receive a larger group discount. To order select Buy Stuff Here on the Central Iowa Chapter website, http://centraliowaapa.org

Government Liaison – Carol Fisher stated that she had watched the webinar of W-2 reporting that was presented by the state of Iowa and it was not helpful. Iowa is requiring all employers to send W-2’s to them and want the forms to be submitted electronically. But the state hasn’t published the specs for the file that needs to be sent to them. The due date is January 31, 2017.

Secretary – Gayle Mitchell was absent. Debby Haning took the minutes for the meeting.

Tori asked if there were changes to the minutes from the November 2016 meeting, no one had any

New Business: none

Life or job changes: no one responded.

Tori introduced Kristy Maitre, the speaker for the evening. Kristy spoke about yearend 2016 and possible changes coming in 2017.

The meeting adjourned at 7:30 pm. Submitted by Debby Haning

 

 

2017 Board Elections

The 2017 board elections are scheduled for the May 2017 chapter meeting.  I encourage everyone to consider nominating themselves or a member they believe would be an asset to any of the positions. This is a great opportunity to network with other payroll professionals or expand your existing networks. It is also an excellent opportunity for those who have never served to get involved with our local APA chapter and for those who have served in the past to continue their involvement.

The positions eligible for election this year are:  President, Treasurer, Government Liaison Officer, Education, Membership, and Newsletter Communications

Positions begin in June 2017 and run for two years.   Please consider nominating yourself or someone you know! 

Deadline for nominations - April 20, 2017.

Thank you,

Cheri Klyn, CPP Nominations Chair nominations@centraliowaapa.org 

 

 2017 Election Position Descriptions

 President

  • Leads, plans, directs and oversees all Chapter activities to ensure full benefits to all members while protecting the integrity and intent of the Chapter and the institute.

  • Presides over all meetings and conferences, welcoming all those in attendance.

  • Gives guidance to committees and receives regular activity reports and project updates.

  • Acts as an ex-officio member of all committees.

  • Performs other duties as assigned to the Chapter President by the Board of Directors.

  • Will become Immediate Past President for one year after Presidential term has expired.

This position must be held by a member in good standing of the local Central Iowa Chapter and the National American Payroll Association.  Regular attendance of monthly chapter meetings and board meetings is required.

 

Treasurer

  • Works directly with the President to ensure that information provided protects the integrity and the intent of the chapter and the institution.

  • Collects dues and other receivables of the Chapter, including at our monthly chapter meetings.

  • Prints name tags for monthly chapter meetings.

  • Maintains records of the financial activity of the Chapter.

  • Review and pay bills of the Chapter.

  • Submits monthly financial reports via newsletter.

  • Assists and prepares proposals and costs estimates for programs and activities for the Chapter.

  • Shall safeguard and maintain the permanent records of the Chapter.

  • Coordinates annual audit of treasury records.

  • Files biennial reports to the state.

This position must be held by a member in good standing of the local Central Iowa Chapter and the National American Payroll Association. Regular attendance of monthly chapter meetings and board meetings is required.

 

Government Liaison Officer

Responsibilities may include but are not limited to:

  • Works directly with the President to ensure that information provided protects the integrity and the intent of the chapter and the institute.
  • Answers questions from the membership (verbal or written) within the limits of the officer’s job, when it concerns Government regulations
  • Represents the chapter to government agencies on local, state, and national levels.
  • Provides up to date information on new tax laws, revisions, and reporting modification to the membership via email, newsletter, website, and verbally at chapter meetings.
  • Submits regular reports of activities and project status to the President.

 

In order to meet these responsibilities, the Government Liaison Officer should maintain resources of information at government level. These resources would include, but not limited to, APA Government Liaison, Federal, State, and local Legislative changes, publications, and newsletters.

This position must be held by a member in good standing of the local Central Iowa Chapter and the National American Payroll Association. Regular attendance of monthly chapter meetings and board meetings is required. 

 

Membership Chair

Responsibilities may include, but are not limited to:

  • Respond promptly to the requests from non-members for information regarding the chapter and related membership benefits and requirements
  • Receive applications for membership, provide acceptance/rejection status to each applicant, keep membership applications for the chapter, and assist applicants who wish to join the chapter. On a monthly basis, search the National APA website for new Iowa members and send them info regarding our chapter
  • Recruit new members to the chapter by contacting local businesses
  • Send new members a welcome packet and notify the Hospitality and Newsletter chairs of new member information
  • Distribute member email list as needed for communications
  • Maintain chapter database for address changes, name changes, e-mail changes, new members, etc.
  • Bill annual dues to members and record said payments on behalf of members. Will forward said dues to Treasurer for deposit into the chapter bank account
  • Send renewal letter, certificates and business cards to paid members at each renewal period
  • Maintain updated roster of members to be posted on chapter website.
  • Take photographs at monthly meeting to post on website, publish in chapter newsletter, and for APA’s annual Chapter Pictorial contest.
  • Keep a notebook to record the committee activities

 

This position must be held by a member in good standing of the local Central Iowa Chapter. Regular attendance of monthly chapter meetings and board meetings is required.

 

Education Chair

Responsibilities may include, but are not limited to:

  • Work with Hospitality Chair to set up meeting schedule for year
  • Arrange for speakers at monthly meetings
  • Obtain RCH approval from National in advance of meeting
  • Complete RCH’s for participants for meetings and study groups
  • Organize CPP/FPC study group for fall and spring exams
  • Keep a notebook to record the committee activities, and a log of speakers and their topics, when they spoke and the survey results of the speaker/topic.

 

This position must be held by a member in good standing of the local Central Iowa Chapter.  Regular attendance of monthly chapter meetings and board meetings are required.

  

Newsletter Communications Chair

Responsibilities may include, but are not limited to:

  • Publish monthly chapter newsletter and have posted on website as a PDF file
  • Send newsletter in PDF format to members via e-mail as well as ChapterRelations@americanpayroll.org
  • Submit chapter information to National for their publications
  • Keep copies of all newsletters in chronological order

 

This position must be held by a member in good standing of the local Central Iowa Chapter. Regular attendance of monthly chapter meetings and board meetings is required. 

 

Back to top

Upcoming Meetings & Education

Back to top

Board Members

 

PRESIDENT                                                                                       VICE PRESIDENT                                                

         Tori Worley                                                                                Deanne O'Hollearn, CPP

         FBL Financial Group, Inc                                                         Principal Financial Group

         515-225-5483                                                                            515-235-1122

         president@centraliowaapa.org                                               vicepresident@centraliowaapa.org     

              

SECRETARY                                                                                      TREASURER 

         Gayle Mitchell                                                                            Susan Fergesen, CPP

         FBL  Financial Group, Inc                                                        Pioneer Hi Bred Intl                              

         515-226-6526                                                                             515-535-4204   

         secretary@centraliowaapa.org                                                treasurer@centraliowaapa.org

 

GOVERNMENT LIAISON OFFICER                                                 MEMBERSHIP

         Carol Fisher                                                                                G. Ann Jensen, CPP

         ChildServe Inc                                                                            515-224-0380

         515-727-1484                                                                             membership@centraliowaapa.org  

         glo@centraliowaapa.org

 

HOSPITALITY                                                                                    EDUCATION 

         Debby Haning, CPP                                                                 Emily Van Kley          

         Vermeer                                                                                     HireQuality Solutions  

         641-621-8825                                                                            515-331-9020                              

         hospitality@centraliowaapa.org                                              education@centraliowaapa.org

 

NEWSLETTER COMMUNICATIONS                                              NOMINATIONS 

         Angela Alsum, CPP                                                                  Cheri Klyn, CPP

         Vermeer                                                                                      Vermeer

         641-621-7828                                                                            641-621-7253

         newsletter@centraliowaapa.org                                             nominations@centraliowaapa.org

          

NPW/COMMUNITY DEVELOPMENT                                            PAST PRESIDENT 

         Gayla Nesbit                                                                             Debby Hauk                                                   

         EMC Insurance                                                                         UnityPoint Health    

         515-345-2077                                                                           515-241-3733                                                  

         communitydev@centraliowaapa.org

 

 

Back to top

Payroll News


 
 


 

 

 

                             

Back to top