Central Iowa Chapter APA

April 2019 Newsletter

                  Volume 2019                                                                                                    P.O.Box 131

                  Issue 2                                                                                                               Des Moines, IA 50301

Our Mission Statement

The Central Iowa Chapter of the American Payroll Association is dedicated to providing information and education, support and networking opportunities to professionals involved in all aspects of payroll through our meetings, our newsletters, and our website.  The Chapter strives to be a respected, essential and effective partner in the business community and to provide support to the national American Payroll Association. 

Share your ideas, experiences and knowledge with chapter members thru the newsletter.  Your knowledge is valuable - please email your articles to Newsletter Chair at [email protected] anytime you learn something that would benefit your peers in payroll. 

As I reflect on the year end and the year ahead, there are always things we could have done better and add to my to-do list each year. Each day is a new day and every day is different – isn’t that always true in payroll?

I’m looking forward to next month joining my fellow payroll professionals at APA’s 37^th Annual Congress as we all continue to learn and enhance our payroll knowledge in Long Beach, CA. This year I go back to where I attended my first Congress. If you’re planning on attending, please send me an email and let me know how to contact you and those of us attending try to meet and have lunch/dinner together.

Enjoy the warm spring weather!

Tori Worley

President CIAPA

DOL Proposes New Salary Threshold for 'White Collar' Exemption.

The U.S. Department of Labor (DOL) published a proposed rule [84 F.R. 10900, 3-22-19] that would increase the minimum salary level for the Fair Labor Standards Act "white collar" exemption from $455 to $679 per week (or from $23,660 per year to $35,308 per year), with an anticipated effective date of January 1, 2020. The salary requirement for Highly Compensated Employees (HCEs) would increase from $100,000 to $147,414 per year.

Comments on the proposed rule must be received by May 21. Comments identified by Regulatory Information Number (RIN) 1235-AA20 can be submitted through the Federal

eRulemaking Portal (http://www.regulations.gov) or by mail to: Melissa Smith, Director of the Division of Regulations, Legislation, and Interpretation, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Avenue N.W., Washington, DC 20210.

IRS to Offer Draft of 2020 Form W-4 by May 31.

The IRS plans to issue an "early release" draft of the 2020 Form W-4, Employee's Withholding Allowance Certificate, for public comment by May 31. The IRS expects the 2020 Form W-4 to more accurately reflect changes made by Public Law 115-97, known as the Tax Cuts and Jobs Act (TCJA).

SSA to Begin Sending 'No Match' Letters in April.

The Social Security Administration (SSA) started sending Employer Correction Request Notices (EDCOR) in early April to employers that timely e-filed 2018 Forms W-2 containing at least one name and social security number mismatch. SSA’s EDCOR webpage provides online tools to assist employers, including sample notices, frequently asked questions, and step-by-step instructions for correcting mismatches.

DOL Proposes Rule to Update Regular Rate Determination under FLSA.

The U.S. Department of Labor (DOL) published a proposed rule to clarify and update regular rate requirements under the Fair Labor Standards Act (FLSA) [84 F.R. 11888, 3-29-19]. The proposed changes would clarify whether certain perks, benefits, or miscellaneous items must be included in the regular rate of pay.

Comments on the proposed rule must be received by May 28. Comments identified by Regulatory Information Number (RIN) 1235-AA24 can be submitted through the

Federal eRulemaking Portal (https://www.regulations.gov/) or by mail to: Division of Regulations, Legislation, and Interpretation, Wage and Hour Division, U.S. Department

of Labor, Room S-3502, 200 Constitution Avenue N.W., Washington, DC 20210.

DOL Creates Proposed Rule for Joint Employer Status

The U.S. Department of Labor (DOL) announced a proposed rule “to revise and clarify the responsibilities of employers and joint employers to employees” under the Fair Labor Standards Act (FLSA) [DOL, Notice of proposed rulemaking: Joint employer Status, 4-1-19].

The DOL proposes a four-factor test to replace the “not completely disassociated” standard. The test considers whether the potential joint employer actually exercises the

power to:

• hire or fire the employee;
• supervise and control the employee’s work schedules or conditions of employment;
• determine the employee’s rate and method of payment; and
• maintain the employee’s employment records.

New Same-Day ACH Processing Window Delayed by Six Months

NACHA announced the effective date of the new later same-day ACH processing window will be deferred by six months, from September 18, 2020, until March 19, 2021

[NACHA, ACH Operations Bulletin 2-2019, 3-12-19]. The delay resulted from the Federal Reserve Board of Governors’ (Fed Board) notice to NACHA “that it will not be able to provide timely notification of its approval for Federal Reserve services necessary to enable the new window by the deadline provided for in the rule.”

2019 Board Elections

The 2019 board elections are scheduled for the May chapter meeting. All members will be receiving instructions on how to vote on-line if they are unable to attend the meeting. 

The positions we are voting for this year are:  President, Treasurer, Government Liaison Officer, Education, Membership, and Newsletter Communications. 

Positions begin in June 2019 and run for two years

Thank you,

Cheri Klyn, CPP Nominations Chair [email protected]

President - Tori Worley, CPP Meredith Corporation

Treasurer - Casie Lange, CPP UnityPoint Health

Government Liaison Officer - Carol Fisher, CPP ChildServe

Education - Ellen Stahl, FPC Bratney Companies

Membership - Samantha Skogerboe, CPP Basin Holdings

Newsletter Communications - Angela Alsum, CPP Vermeer Corporation

2019 Election Position Descriptions

 President

• Leads, plans, directs and oversees all Chapter activities to ensure full benefits to all members while protecting the integrity and intent of the Chapter and the institute.
• Presides over all meetings and conferences, welcoming all those in attendance.
• Gives guidance to committees and receives regular activity reports and project updates.
• Acts as an ex-officio member of all committees.
• Performs other duties as assigned to the Chapter President by the Board of Directors.
• Will become Immediate Past President for one year after Presidential term has expired.

This position must be held by a member in good standing of the local Central Iowa Chapter and the National American Payroll Association.  Regular attendance of monthly chapter meetings and board meetings is required.

Treasurer

• Works directly with the President to ensure that information provided protects the integrity and the intent of the chapter and the institution.
• Collects dues and other receivables of the Chapter, including at our monthly chapter meetings.
• Prints name tags for monthly chapter meetings.
• Maintains records of the financial activity of the Chapter.
• Review and pay bills of the Chapter.
• Submits monthly financial reports via newsletter.
• Assists and prepares proposals and costs estimates for programs and activities for the Chapter.
• Shall safeguard and maintain the permanent records of the Chapter.
• Coordinates annual audit of treasury records.
• Files biennial reports to the state.

This position must be held by a member in good standing of the local Central Iowa Chapter and the National American Payroll Association. Regular attendance of monthly chapter meetings and board meetings is required.

Government Liaison Officer

Responsibilities may include but are not limited to:

• Works directly with the President to ensure that information provided protects the integrity and the intent of the chapter and the institute.
• Answers questions from the membership (verbal or written) within the limits of the officer’s job, when it concerns Government regulations
• Represents the chapter to government agencies on local, state, and national levels.
• Provides up to date information on new tax laws, revisions, and reporting modification to the membership via email, newsletter, website, and verbally at chapter meetings.
• Submits regular reports of activities and project status to the President.

In order to meet these responsibilities, the Government Liaison Officer should maintain resources of information at government level. These resources would include, but not limited to, APA Government Liaison, Federal, State, and local Legislative changes, publications, and newsletters.

This position must be held by a member in good standing of the local Central Iowa Chapter and the National American Payroll Association. Regular attendance of monthly chapter meetings and board meetings is required. 

Membership Chair

Responsibilities may include, but are not limited to:

• Respond promptly to the requests from non-members for information regarding the chapter and related membership benefits and requirements
• Receive applications for membership, provide acceptance/rejection status to each applicant, keep membership applications for the chapter, and assist applicants who wish to join the chapter. On a monthly basis, search the National APA website for new Iowa members and send them info regarding our chapter
• Recruit new members to the chapter by contacting local businesses
• Send new members a welcome packet and notify the Hospitality and Newsletter chairs of new member information
• Distribute member email list as needed for communications
• Maintain chapter database for address changes, name changes, e-mail changes, new members, etc.
• Bill annual dues to members and record said payments on behalf of members. Will forward said dues to Treasurer for deposit into the chapter bank account
• Send renewal letter, certificates and business cards to paid members at each renewal period
• Maintain updated roster of members to be posted on chapter website.
• Take photographs at monthly meeting to post on website, publish in chapter newsletter, and for APA’s annual Chapter Pictorial contest.
• Keep a notebook to record the committee activities

This position must be held by a member in good standing of the local Central Iowa Chapter. Regular attendance of monthly chapter meetings and board meetings is required.

Education Chair

Responsibilities may include, but are not limited to:

• Work with Hospitality Chair to set up meeting schedule for year
• Arrange for speakers at monthly meetings
• Obtain RCH approval from National in advance of meeting
• Complete RCH’s for participants for meetings and study groups
• Organize CPP/FPC study group for fall and spring exams
• Keep a notebook to record the committee activities, and a log of speakers and their topics, when they spoke and the survey results of the speaker/topic.

This position must be held by a member in good standing of the local Central Iowa Chapter.  Regular attendance of monthly chapter meetings and board meetings are required.

Newsletter Communications Chair

Responsibilities may include, but are not limited to:

• Publish monthly chapter newsletter and have posted on website as a PDF file
• Send newsletter in PDF format to members via e-mail as well as [email protected]
• Submit chapter information to National for their publications
• Keep copies of all newsletters in chronological order

This position must be held by a member in good standing of the local Central Iowa Chapter. Regular attendance of monthly chapter meetings and board meetings is required. 

Our State-Wide conference has been set for Friday October 25th at Prairie Meadows.

Continue checking out the Chapter site for opening around Iowa!

If you are attending Congress in May please email Tori Worley at [email protected] so we can know our CIAPA representation!

The Payroll Source books have arrived and have been mailed out. If you ordered one it should be in your mail soon.